Job Description

Position Summary:

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process to ensure timely and accurate payment of vendor invoices and expenses. The ideal candidate has 5+ years of AP experience, strong attention to detail, and the ability to work in a fast-paced, deadline-driven environment.

Responsibilities:

• Invoice Processing & Vendor Payments
• Process high-volume vendor invoices accurately and efficiently.
• Perform three-way matching of invoices, purchase orders, and receiving documentation.
• Verify coding, approvals, and compliance with company policies.
• Prepare and process weekly check runs, ACH, and wire payments.
• Maintain organized electronic and physical records of invoices and payments.
• Vendor Management & Communication
• Serve as the primary point of contact for vendor inquiries.
• Resolve discrepancies related to pricing, quantities, or payment status.
• Maintain and update vendor records, including W-9 forms and payment details.
• Assist with new vendor onboarding and ensure proper documentation is collected.
• Reconciliation & Reporting
• Reconcile vendor statements and investigate outstanding balances.
• Assist with month-end and year-end close processes.
• Support accruals and prepare AP aging reports.
• Assist with 1099 preparation and reporting.
• Compliance & Process Improvement
• Ensure compliance with company policies, internal controls, and accounting procedures.
• Identify opportunities to improve AP processes and efficiency.
• Support audits by providing documentation and reports as needed.

$60,000 - $75,000 a year

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